Update to the Encoded Archival Context

The Technical Subcommittee on Encoded Archival Description (TS-EAS) of the Society of American Archivists (SAA) has recently undertook a revision of the standard Encoded Archival Context for Corporate Bodies, Persons, and Families (EAC-CPF), and it is pleased to announce the completion of the first phase of the revision. Revised schema files and an updated tag library can be found on the EAC-CPF website.

The revision process is following a two-tiered strategy, starting with a technical update that includes minor enhancements and a general clean-up of the standard. The second phase of the revision will be a major overhaul of the standard and a reconciliation with the Encoded Archival Description in its current version (EAD3). The updated schema will be backwards compatible as long as the attribute @accuracy isn’t used and values of @xml:id attributes are unique.

This update solves 15 issues and the changes include:

  • relaxed data types for the elements <preferredForm> and <otherAgencyCode>
  • made the following elements repeatable: <languageDeclaration>, <agencyName>, <eventDescription>, <sourceEntry>, <placeEntry> within <relations>
  • added the value ‘unknown’ to the attributes @eventType and @agentType
  • added term ‘published’ to the element <publicationStatus>
  • added the term ‘deletedMerged’ to the element <maintenanceStatus>
  • added the new optional element <rightsdeclaration> with child elements to <control>, as in EAD3
  • added the optional attribute @localType to the elements <fromDate> and <toDate>
  • removed maximum year 2999 from the attributes @standardDate and @standardDateTime
  • corrected the typo in the attribute @accuracy
  • corrected data type for xml:id in eac.rng schema file

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